--- title: "Case Study: Automating Onboarding for Summer Seasonal Employees with Microsoft Power Platform" description: "Case Study: Power Platform" image: https://www.bbch-group.com/hubfs/Microsoft%20Logos/Power_Apps_192x192.png --- [Skip to content](https://www.bbch-group.com/insights/case-study-automating-onboarding-for-summer-seasonal-employees-with-microsoft-power-platform#main-content) ![](https://www.bbch-group.com/hs-fs/hubfs/BBCH_Group-full_color.jpg?width=2000&height=1215&name=BBCH_Group-full_color.jpg) Open main navigation Close main navigation Feb 6, 2025 9:58:04 AM # Case Study: Automating Onboarding for Summer Seasonal Employees with Microsoft Power Platform ![Picture of Brad Holt](https://www.bbch-group.com/hs-fs/hubfs/Web-Brad_Holt-0013-Edit.jpg?width=50&name=Web-Brad_Holt-0013-Edit.jpg) [Brad Holt](https://www.bbch-group.com/insights/author/brad-holt) Share: [linkedin-in icon](http://www.linkedin.com/shareArticle?mini=true&url=https://www.bbch-group.com/insights/case-study-automating-onboarding-for-summer-seasonal-employees-with-microsoft-power-platform) [Twitter icon](https://twitter.com/intent/tweet?url=https://www.bbch-group.com/insights/case-study-automating-onboarding-for-summer-seasonal-employees-with-microsoft-power-platform) **![Power_Apps_192x192](https://www.bbch-group.com/hs-fs/hubfs/Microsoft%20Logos/Power_Apps_192x192.png?width=176&height=176&name=Power_Apps_192x192.png)**         **Client Overview** A large entertainment company hires **hundreds of seasonal employees** each summer. These employees must complete multiple **state and federal forms**, such as tax documents, employment agreements, and safety training acknowledgments, before they can begin work. The company struggled with **slow, manual onboarding processes** that caused delays, compliance risks, and administrative headaches. **The Challenge** Before working with BBCH Group, the company’s onboarding process was: - **Manual and paper-based** – Employees filled out physical forms, leading to lost paperwork and delays. - **Time-consuming** – HR staff spent **hours tracking** who had completed which forms. Form many different locations across the southwest. - **Error-prone** – Incomplete or incorrect documents required employees to redo paperwork, delaying start dates. - **Difficult to track** – There was **no central system** to verify document completion and compliance. With summer employees coming in **waves**, the company needed a **faster, digital solution** that could handle high volumes efficiently. **Our Solution: An Automated Onboarding System** BBCH Group designed and implemented a **seamless employee onboarding system** using Microsoft **Power Automate, SharePoint, and Power Apps** to: - **Automate Document Collection & Signing** – We built a digital form system using **Power Apps** where employees could fill out and e-sign all necessary paperwork online, eliminating the need for physical documents. - **Trigger Automatic Workflows** – When a new hire was entered into the system, **Power Automate** automatically: - Sent them a **customized email** with a secure link to their onboarding forms. - Notified HR when documents were completed. - Routed completed forms to a **secure SharePoint folder** for compliance tracking. - **Ensure Compliance & Accuracy** – The system **validated** required fields, ensuring all forms were filled out correctly before submission, reducing HR follow-ups. - **Provide Real-Time Tracking & Reporting** – Using **Power BI**, HR had a live dashboard showing: - How many employees had **completed** onboarding. - Who was still **pending**. - Any missing documents or compliance issues. **The Impact** The company saw **instant improvements** in its onboarding process: - **50% Reduction in Onboarding Time** – Employees could complete forms **before their first day**, allowing them to start working immediately. - **100% Compliance** – No more missing or incomplete documents, ensuring the company met all state and federal requirements. - **Paperless & Secure** – All documents were stored in **SharePoint**, making retrieval easy while improving data security. - **HR Saved 15+ Hours per Week** – HR no longer had to manually track, print, or scan forms, freeing them up for higher-value tasks. - **Scalability for Seasonal Hiring** – The system easily handled **hundreds of employees per season**, without requiring additional staff. **Conclusion** By leveraging **Microsoft Power Platform**, the company transformed its **outdated, manual onboarding process** into a **fully digital, automated system**. This solution **streamlined seasonal hiring**, ensured compliance, and saved both **time and money**. At BBCH Group, we help businesses eliminate inefficiencies with **smart, automated solutions**. Want to simplify your onboarding?[**Let’s talk.**](https://www.bbch-group.com/schedule-a-meeting) [Case Study](https://www.bbch-group.com/insights/tag/case-study) ## Related posts [![](https://www.bbch-group.com/hs-fs/hubfs/AI-Generated%20Media/Images/A%20virtual%20project%20manager%20AI%20agent%20working%20in%20Microsoft%20Planner%2c%20guiding%20a%20team%20through%20task%20execution%20and%20updates%20in%20realtime.jpeg?height=200&name=A%20virtual%20project%20manager%20AI%20agent%20working%20in%20Microsoft%20Planner%2c%20guiding%20a%20team%20through%20task%20execution%20and%20updates%20in%20realtime.jpeg)](https://www.bbch-group.com/insights/unleashing-the-power-of-agents-in-microsoft-planner-the-future-of-seamless-project-management) [Planner](https://www.bbch-group.com/insights/tag/planner) ## [Unleashing the Power of Agents in Microsoft Planner: The Future of Seamless Project Management](https://www.bbch-group.com/insights/unleashing-the-power-of-agents-in-microsoft-planner-the-future-of-seamless-project-management) ![Picture of Brad Holt](https://www.bbch-group.com/hs-fs/hubfs/Web-Brad_Holt-0013-Edit.jpg?width=50&name=Web-Brad_Holt-0013-Edit.jpg) [Brad Holt](https://www.bbch-group.com/insights/author/brad-holt) Nov 25, 2024 4:46:47 PM [Read more](https://www.bbch-group.com/insights/unleashing-the-power-of-agents-in-microsoft-planner-the-future-of-seamless-project-management) [![](https://www.bbch-group.com/hs-fs/hubfs/AI-Generated%20Media/Images/DALL%C2%B7E%202025-02-13%2015.12.55%20-%20A%20close-up%20of%20two%20employees%20working%20together%20on%20a%20computer%2c%20using%20Microsoft%20365%20tools.%20One%20employee%20is%20pointing%20at%20the%20screen%20while%20the%20other%20is%20typin.webp?height=200&name=DALL%C2%B7E%202025-02-13%2015.12.55%20-%20A%20close-up%20of%20two%20employees%20working%20together%20on%20a%20computer%2c%20using%20Microsoft%20365%20tools.%20One%20employee%20is%20pointing%20at%20the%20screen%20while%20the%20other%20is%20typin.webp)](https://www.bbch-group.com/insights/unlocking-success-the-power-of-microsoft-365-adoption-at-gabro-peak-utility-district) [Case Study](https://www.bbch-group.com/insights/tag/case-study) ## [Unlocking Success: The Power of Microsoft 365 Adoption at Gabro Peak Utility District](https://www.bbch-group.com/insights/unlocking-success-the-power-of-microsoft-365-adoption-at-gabro-peak-utility-district) ![Picture of Brad Holt](https://www.bbch-group.com/hs-fs/hubfs/Web-Brad_Holt-0013-Edit.jpg?width=50&name=Web-Brad_Holt-0013-Edit.jpg) [Brad Holt](https://www.bbch-group.com/insights/author/brad-holt) Feb 13, 2025 3:14:50 PM The Moment That Changed Everything It was a Monday morning at Gabro Peak Utility District. The... [Read more](https://www.bbch-group.com/insights/unlocking-success-the-power-of-microsoft-365-adoption-at-gabro-peak-utility-district) [![](https://www.bbch-group.com/hs-fs/hubfs/AI-Generated%20Media/Images/The%20image%20depicts%20a%20modern%20office%20environment%20bustling%20with%20activity.jpeg?height=200&name=The%20image%20depicts%20a%20modern%20office%20environment%20bustling%20with%20activity.jpeg)](https://www.bbch-group.com/insights/top-3-pm-challenges-in-2025) ## [How to Solve the Top 3 PM Challenges in 2025](https://www.bbch-group.com/insights/top-3-pm-challenges-in-2025) ![Picture of Brad Holt](https://www.bbch-group.com/hs-fs/hubfs/Web-Brad_Holt-0013-Edit.jpg?width=50&name=Web-Brad_Holt-0013-Edit.jpg) [Brad Holt](https://www.bbch-group.com/insights/author/brad-holt) Jan 29, 2025 10:48:01 AM Project management in 2025 is more complex than ever. With digital transformation accelerating,... [Read more](https://www.bbch-group.com/insights/top-3-pm-challenges-in-2025) ![](https://www.bbch-group.com/hs-fs/hubfs/BBCH_Group-full_color.jpg?width=2000&height=1215&name=BBCH_Group-full_color.jpg) - [Home](https://www.bbch-group.com/) - About Show submenu for About - [About BBCH Group](https://www.bbch-group.com/about-us) - [BBCH Group Praise](https://www.bbch-group.com/customer-praise) - [Services](https://www.bbch-group.com/services) Show submenu for Services - [Microsoft 365 Consulting](https://www.bbch-group.com/m365-hourly-consulting) - [Training](https://www.bbch-group.com/microsoft-365-live-training) - [Talk to an Expert](https://www.bbch-group.com/schedule-a-meeting) Open main navigation Close main navigation - [Home](https://www.bbch-group.com/) - About Show submenu for About - [About BBCH Group](https://www.bbch-group.com/about-us) - [BBCH Group Praise](https://www.bbch-group.com/customer-praise) - [Services](https://www.bbch-group.com/services) Show submenu for Services - [Microsoft 365 Consulting](https://www.bbch-group.com/m365-hourly-consulting) - [Training](https://www.bbch-group.com/microsoft-365-live-training) - [Talk to an Expert](https://www.bbch-group.com/schedule-a-meeting) --- 110 North Interstate 35, STE 316-925 , Round Rock, TX, 78681 Copyright © 2024, ```json { "@context" : "https://schema.org", "@type" : "BlogPosting", "author" : { "@type" : "Person", "name" : "Brad Holt", "url" : "https://www.bbch-group.com/insights/author/brad-holt" }, "dateModified" : "2025-02-06T16:43:45.266Z", "datePublished" : "2025-02-06T15:58:04.000Z", "headline" : "Case Study: Automating Onboarding for Summer Seasonal Employees with Microsoft Power Platform", "image" : [ "https://www.bbch-group.com/hubfs/Microsoft%20Logos/Power_Apps_192x192.png" ], "mainEntityOfPage" : { "@id" : "https://www.bbch-group.com/insights/case-study-automating-onboarding-for-summer-seasonal-employees-with-microsoft-power-platform", "@type" : "WebPage" }, "publisher" : { "@type" : "Organization", "logo" : { "@type" : "ImageObject", "url" : "https://www.bbch-group.com/hubfs/BBCH_Group-full_color.jpg" }, "name" : "BBCH Group, LLC" } } ```